[ Web Proxy ]
URL:
Viewing: http://www.bkms-system.net/awin [Back]  [Original]
Home - BKMS System Skip to main content
BKMS System
[]
Awin AG [Awin AG]

Information about Cookies

During the use of BKMS System, a text file (called a session cookie) is saved on your computer containing only the number of your session. This is necessary for technical reasons in order to establish the connection to a security-certified server. The session cookie does no damage to your computer, it does not access your data and has no relation to the contents of your report. If you close all browser windows after submitting your report, the session cookie will expire and be automatically deleted.

Close
Why select country/region?

Please select the country/region of your current location. Displayed content may vary by country/region.

Navigate with the arrow keys or enter the first letter of the country you are looking for; to the end with End key; to the beginning with Pos1

Select country/region
English
If you would like to submit your first report, click here:
Submit report or
seek advice
If you have already set up a postbox, you may login here:
Login

Welcome to Awins Speak Up Channel

As its name entails, this portal is dedicated to whistleblowers, those persons inside and outside of our organisation who provide us with information for detecting breaches of law, corporate policies or company values. This system is one of the pillars of our Compliance Programme, which was established as part of our commitment to responsible corporate management.

As a company our key values are transparency, openness, accountability, and respect. These foundational values are as strong as we make them, we therefore believe that voluntary self-commitment is crucial in ensuring that the values are truly depicted in our operations. Detecting fraudulent conduct and preventing it is therefore our top priority.

To aid us in our goal of ensuring compliance at all times, we ask you to submit any actual or suspected violations of laws or other misconduct and shortcomings for us to be able to act on them.
Whistleblowers deserve special protection under law to guarantee that those who submit reports in good faith do not suffer any adverse consequences.

Your reports will be submitted confidentially and if desired, you may also remain anonymous throughout the process. You can read more on how the system makes this possible in our FAQ section.

Thank you for your support.

Best regards,

Awin Compliance

Why should I submit a report?

Why should I submit a report?

Compliance with legal, social and internal rules is a vital part of a positive and open corporate culture.
Perhaps you are aware of harmful behavior or risks that endanger our company or violate the rights of individuals. Your information could contribute to the well-being of our employees and business partners, and help reveal possible financial damages or harm to our image at an early stage. It is vital to ensure that our company is able to investigate such reports in a rapid and objective fashion.

This Speak Up Channel is available to employees as well as third parties to report possible compliance violations. Reports of actual or suspected violations of laws or other misconduct and shortcomings can be submitted via this platform confidentially and, if desired, anonymously.

According to the Whistleblower Protection Act in Germany, it is also possible to contact external reporting channels. However, reports can be dealt more quickly and directly if they are reported internally. Contact persons in the Compliance department are available to provide further information on reporting channels. More information on the options for external reporting is available at the German Federal Office of Justice at: https://www.bundesjustizamt.de/DE/MeldestelledesBundes/MeldestelledesBundes_node.html. For other member countries of the European Union, you can consult on: https://commission.europa.eu/about-european-commission/contact/problems-and-complaints/complaints-about-breaches-eu-law-member-states/how-make-complaint-national-level_en

Close
What kinds of reports can I make via the Speak Up Channel?

What kinds of reports can I make via the Speak Up Channel?

You can submit reports on violations relating to the following topics:

  • Corruption / bribery
  • Data protection and IT security
  • Theft / fraud / breach of trust
  • Antitrust and competition law
  • Capital market law
  • Violations of human rights / environmental protection regulations (at Awin and suppliers)
  • Serious violations of the Code of Conduct principles of social responsibility
  • Sexual harassment in the workplace

You can also seek advice on all compliance matters instead of submitting a formal report.

Explanations and examples of the possible topics for a report will be provided during the reporting process.
Please note: The system 1) may not be used to knowingly submit false or defamatory reports or information, and 2) is not an emergency call system.

Close
When should I submit a report?

When should I submit a report?

If possible, you first should take your concerns to people in your immediate working environment, such as your supervisor, the company management, the human resources department or if present the works council. Your Compliance Officer is also available to discuss concerns in a personal meeting, via phone or email.

If you have already exhausted these options or they are not applicable to your situation, you may use this whistleblowing portal to report potential significant violations or ask for advice.

Especially with regards to serious or ongoing misconduct, please submit a report as soon as possible, so that we can guarantee a quick clarification and stop persistent wrongdoing.

Close
What is the process for submitting a report and how do I set up a postbox?

What is the process for submitting a report and how do I set up a postbox?

If you would like to submit a report, click on the button at the top of this page "Submit report or seek advice".

The reporting process has four steps:

  1. First you are provided with information about the technical precautions with which this whistleblowing system protects the security of your data.
  2. In the second step, you are asked about the topic of your report.
  3. On the report page, you will compose your report in your own words and answer questions about the case. In the free text field, you have about as much writing space as a full page. You may also submit a file of up to 10 MB to support your report. After submitting your report, you will receive a case number as confirmation that you have submitted the report.
  4. You can then set up your own postbox. An examiner will provide you with feedback via this postbox informing you about what is happening with your report or asking questions should any individual points be unclear. By setting up a postbox, you will be able to actively assist with the investigation.

If you have already set up a postbox for your report, the "Login" button will take you directly to this postbox.

As long as you yourself do not disclose any personal data that allows us to identify you, the BKMS System technically protects your anonymity.

We assure you that we are only interested in the case you report.

Close
How do I receive feedback and remain anonymous, if desired?

How do I receive feedback and remain anonymous, if desired?

By setting up a secured postbox. When setting up your postbox, you will select a pseudonym and password. Your report is kept secured by encryption and other special security routines. If you wish to remain anonymous, do not enter any data that permits conclusions to be drawn about your identity.

The BKMS System places the utmost importance on protection of the whistleblower. The technical measures protecting the confidentiality of the data are certified; we are happy to send you the corresponding certifications upon request.

Close
What is the process for an investigation?

What is the process for an investigation?

The investigation of the case will be led by the Compliance Officer. After an initial credibility check, this person will take all necessary steps to investigate the case if there are sufficiently concrete indications that a reported misconduct and shortcomings may exist.

In exceptional cases, the Compliance Officer can include other internal and / or external parties if this is indispensable for the investigation of a specific report. Every person who receives access to the data will be obligated to handle these data confidentially in order to ensure that everything is done as discreetly as possible. To protect the affected employees, the group of parties and individuals involved in the investigation will be kept as small as possible.

If a report makes accusations against individual employees, exonerating circumstances will be equally taken into account in the investigation along with any incriminating circumstances. The competent parties are guided by the principle that the presumption of innocence remains in effect until misconduct by an employee has been actually proven.

The investigation will be carried out as discreetly as possible. The whistleblower will if known or via the postbox always be informed of what has resulted from the report.

Close

Please select the country/region of your current location. Displayed content may vary by country/region.

Select country/region
Cancel
Legal Notice Privacy Policy
AWIN AG Otto-Ostrowski-Strae 1A 10249 Berlin Germany

Legal Notice

AWIN AG
Otto-Ostrowski-Strae 1A
10249 Berlin
Germany

T: +49 (0)30 50 96 91 - 0

Registered office in Berlin, Amtsgericht Charlottenburg | HRB 75459 | Tax ID: DE 209981705

Authorized representatives: Adam Ross (CEO) | David Lloyd (CCO) | Virpy Richter (CFO)

Chairperson of the Supervisory Board: Mark Dekan

Close

Privacy Policy (BKMS)

We take the protection of personal data very seriously and always process it in compliance with applicable national and European data privacy provisions, in particular the General Data Protection Regulation (GDPR). With this privacy policy, we aim to fully inform you about how, why and to what extent we process personal data, and what your rights are as a data subject.

Please read this Privacy Policy carefully before making a disclosure. We want to actively protect you as a whistleblower. Our whistleblowing system (BKMS system) provides you with a secure communication platform through which to make disclosures. Disclosures can be made using your own name or anonymously. You can set up a postbox within the whistleblowing system that is secured with an individually chosen pseudonym/username and password. This allows you to receive feedback and stay anonymous during the following communication if you so wish. Data is only stored in the whistleblowing system, and it is therefore particularly protected; no conventional e-mail communication is involved.

You also have the option of sending attachments through the whistleblowing system. Please note that files may contain hidden personal data that could jeopardize your anonymity.

Data controller and general information

Your data is processed by AWIN AG, (Otto-Ostrowski-Strae 1A, 10249 Berlin Germany), e-mail: global-privacy@awin.com (referenced as Awin, we or us). Awins Privacy Policy can be found at https://www.awin.com/gb/privacy. The whistleblowing system is operated on Axel Springer's behalf in Germany by EQS Group GmbH (BKMS), Karlstrae 47, 80333 Munich a company that specialises in this under a commissioned processing arrangement. More informations on the processing of Data by BKMS can be found at Datenschutzhinweise (business-keeper.com).

Collection and processing of personal data

Personal data and information entered into the whistleblowing system is stored in a database at a high-security data center. Only Awin can view this data. EQS Group GmbH and other third parties have no access to the data. As part of a certified procedure, this is ensured by means of comprehensive technical and organizational measures.

All data is encrypted and password-protected at multiple levels when stored. Access is therefore restricted to a very small number of recipients who are expressly authorized by Awin.

When dealing with a disclosure or carrying out a special investigation, it may be necessary to make disclosures available to other Awin employees or employees of other Group companies, if the disclosures relate to activities in subsidiaries, for example. The latter may also be based in countries outside the European Union or the European Economic Area, where different rules concerning the protection of personal data may apply. We always take care to ensure compliance with applicable data privacy provisions when sharing disclosures.

Every individual that has access to the data is under a duty of confidentiality.

Type of personal data collected

Use of the whistleblowing system is voluntary. If you make a disclosure through the whistleblowing system, we collect the following personal data and information: your name (if you reveal your identity), whether you are an employee of Awin and, where applicable, the names of individuals and other personal data of individuals that you mention in your disclosure.

Legal basis and purpose of the whistleblowing system

The purpose of the whistleblowing system (BKMS Incident Reporting) is to receive, deal with and manage disclosures concerning compliance breaches at Awin in a secure and confidential manner. In the context of the BKMS system, the processing of personal data is supported by our company's legitimate interest in uncovering and preventing corruption, fraud, and other anomalies and thus in preventing damage to Awin, employees, and customers.

Sharing your data with third parties

Insofar as we are required to do so by law or are permitted to do so under data protection law, we will transmit personal data to public authorities such as the police or public prosecution service (Article 6 (1) point (c) GDPR). This data is shared based on our legitimate interest in preventing misuse, prosecuting criminal acts, and securing, establishing, and enforcing legal claims, unless outweighed by your rights and interests in the protection of your personal data, Article 6 (1) point (f) GDPR.

Storage duration

We store personal data only for as long as it is required to clarify and definitively assess the disclosure, or we are otherwise entitled or obligated to do so.

Session cookie

Communication between your computer and the whistleblowing system is via an encrypted connection (TLS). Your computer's IP address is not stored during or after use of the whistleblowing portal. To maintain the connection between your computer and the BKMS system, a null cookie is stored on your computer, which contains only the session ID. The cookie is valid only until the end of your session and becomes invalid when you close your browser.

Contact details and your rights

Should you have any queries or comments on data privacy or wish to exercise your rights as a data subject, please contact our data protection officer at any time:

AWIN AG
Data Protection Officer
Otto-Ostrowski-Strae 1A
10249 Berlin
Germany

global-privacy@awin.com

Right to access information and rectification

Provided there are no legal grounds to the contrary, you can obtain information from us as to whether personal data relating to you is processed by us and the specific data that we have stored about you. You can also have errors in your data corrected and missing information completed.

Erasure, restriction of processing and right to be forgotten'

You can obtain the erasure of your personal data and the restriction of its processing. Please note that retention obligations are laid down in law and because of this we may not be able to completely erase your data in every case. In such cases, your data will be labelled to the effect that future processing should be restricted.

Objection to data processing

There is no general right of objection where data is processed based on a legitimate interest (Article 6 (1) point (f) GDPR), Article 21(1), second sentence, GDPR).

Right of complaint

You also have the right to lodge a complaint with the competent supervisory authority and the option of seeking legal remedies. The supervisory authority with whom the complaint was lodged will notify the complainant about the status and result of their complaint, including the option of seeking a judicial remedy.

Existence of automated decision-making processes

We do not perform any automated decision-making or profiling.

Last revised: January 2024

Close
OK
Web Proxy Viewer  |  New URL  |  Original Page