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Penultimate (a.k.a. 13th) Organizational Meeting - Thursday Oct. 4th at 6PM · Issue #34 · hackseq/hackseq18 · GitHub

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Penultimate (a.k.a. 13th) Organizational Meeting - Thursday Oct. 4th at 6PM #34

Description

Minutes

Hi there! this is a mess and will be fixed by the end of tomorrow. Cheers! ~J

Swag

  • shirts ready wednesday
  • stickers before thursday
  • Artem to get back with prices

TLs

  • added to slack
  • add everyone to general, then have TLs respin

Email reminder

  • git stuff
  • what to tell participants
  • requirements for writing
  • TL slack

Participants

  • everyone who wanted to go and RSVP'd
  • approx. 81 yes RSVPs

contents for email to send:

  • reminder of time
  • schedule
  • note BYOM (bring your own mugs)
  • Haiku

Github

  • some TLs wanted us to set up Githubs
  • Artem to set up

computational resources

  • every team will have one account (8 total)
  • accounts should be ready by tomorrow
  • Brendan to support - has a support channel on Slack
  • servers split by estimations of who will use the most
  • TLs need to put data etc online beforehand - so teams can download stuff before arriving
  • TLs to teach group how to use server
  • ask teams to keep to 150G (?)
  • wifi will be set up

Social

  • Mahoney's on Saturday 5:30
  • order apps and pitchers (?)
  • Sasha to check price of tickets vs. pitchers

Food

  • Subway - Kristen
  • chipotle - Baraa
  • Calhoon's - Sasha
  • Coffee: Starbucks - Justin
  • Snacks - Jenny, Sasha (will organize when to go) - go for less carbs, juice
  • Sasha - will send out information and numbers to make orders

Sponsors

  • mentors being sent - email to TLs will be told what to expect, give a quick shpeel
  • Artem - add Rladies, GSC, Orca logos to website

Writing workshop

  • Jenny and Baraa
  • will email TLs that this is the requirements
  • add to announcements - next week hash out
  • each day had suggested focus
  • introduction (readme.md), document methods/pipeline, abstract
  • run workshop ~ 3pm, table somewhere

Misc

  • Artem to take care of stationary - scratch paper, flipchart, pens
  • Jenny to bring laptop for projector
  • Emre to send email to Maxwell
  • prof from MSF - someone to guide them
  • how to encourage people to host a team next year

Meeting Next week

  • Jenny to start a list of things we need to talk about next week
  • plan on how to recruit people
  • After VanBUG - 6pm onwards

Activity

  1. jenjaelin commented on Oct 2, 2018

    Author

    hey all! new agenda up and running post your agenda items please!

  2. baraaorabi commented on Oct 4, 2018

    Cya all this evening!

  3. emreerhan commented on Oct 5, 2018

    Something I'm not sure if we've considered: we should acquire long power strips and extension cords to power everyone's laptops. Has this already been taken care of?

  4. baraaorabi commented on Oct 5, 2018

  5. jenjaelin commented on Oct 5, 2018

    Author
  6. NoushinN commented on Oct 6, 2018

    Contributor

    Could I make a pre/post event survey to emailed to participants/team leads/organizing committee?

  7. vlauu commented on Oct 9, 2018

    @ababaian FYI MSFHR offered to provide us with pens, including postcards about their funding programs, for our event. I'm pending confirmation on the number of pens they can send us.

    And for the sponsor that will visit hackseq, she is Agnes Baross from Genome BC (not MSFHR that I mentioned before - my bad for the mistake!)

  8. ababaian commented on Oct 10, 2018

    kk I won't buy too many pens then

  9. bfjia commented on Oct 10, 2018

    @smaslova I'm paying for the coffee I think, do you have an invoice?

  10. smaslova commented on Oct 10, 2018

    @imasianxd you can come pick up the coffee with me on Friday and pay for all of it then. It's from the Starbucks across the street

  11. bfjia commented on Oct 10, 2018

    ^ Sounds good.

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