A suite of tools for managing the EuroPython Conference Discord server:

• src/europython_discord: Discord bot
• discord-guild-configurator: Configure channels and roles of a Discord server
• scripts/export-members.py: Export a list of all server members and their roles
• scripts/pretix-mock.py: Mock Pretix server for development purposes

The scripts work standalone and only require an Auth token. Please find more documentation in the respective files.

The bot has the following extensions ("Cogs"):

• Ping: To check if the bot is running, write $ping in any channel. The bot will respond with Pong!.
• Guild Statistics: As an organiser, write $participants in an organiser-only channel. The bot will respond with a list of roles, and the number of members per role.
• Registration: On startup, the bot posts a registration form. New users must register using their Pretix ticket data. On success, the bot assigns the appropriate roles.
• Programme Notifications: Before each session, the bot posts a session summary and updates the livestream URLs.

All configuration is server-agnostic. You can set up your own Discord server and use the included configuration.

Arguments and environment variables:

• Argument --config-file: Path to .toml configuration file
• Environment variable DISCORD_BOT_TOKEN: Discord bot auth token (with Admin and GUILD_MEMBERS privileges)
• Environment variable PRETIX_TOKEN: Pretix access token (preferably read-only)

Included example configuration files:

• prod-config.toml or test-config.toml: Prod/Test configuration
• test-livestreams.toml: Test livestream URL configuration

Cache files (will be created if necessary):

• registered_log.txt: List of registered users
• pretix_cache.json: Local cache of Pretix ticket data
• schedule_cache.json: Local cache of programapi schedule

This section describes how to install and run the bot. Please see below for development and EuroPython-specific deployment instructions.

With pip:

# create and activate virtual environment (optional, but recommended)
python -m venv .venv
. .venv/bin/activate  # Windows: .venv/Scripts/activate

# install this package (use '-e' for 'editable mode' if you plan to modify the code)
pip install .

# set environment variables
export DISCORD_BOT_TOKEN=...  # Windows: $env:DISCORD_BOT_TOKEN = '...'
export PRETIX_TOKEN=...  # Windows: $env:PRETIX_TOKEN = '...'

# run the bot with a given config file
run-bot --config-file your-config-file.toml

With uv:

# install dependencies in virtual environment
uv sync

# set environment variables
export DISCORD_BOT_TOKEN=...  # Windows: $env:DISCORD_BOT_TOKEN = '...'
export PRETIX_TOKEN=...  # Windows: $env:PRETIX_TOKEN = '...'

# run the bot with a given config file
uv run run-bot --config-file your-config-file.toml

NOTE: This project uses uv to manage Python versions and dependencies. If you don't plan to add/remove/update dependencies, you can also use pip, Python >= 3.14.

Follow Discord Server and Bot Setup if you don't yet have a Bot and Server for developing the bot.

Expected outcome: You have a Discord Bot Token and can run a Discord Bot on a Discord Server.

See discord-guild-configurator to configure your Discord Server with the expected channels, roles, and messages.

Expected outcome: A Discord Server ready to be used for this bot.

This bot connects to a Pretix instance to obtain a list of valid tickets.

Follow Pretix Client Setup to either connect to a real Pretix instance, or to use a mock.

• Using uv
  • Install uv as documented here
  • Activate virtual environment: . .venv/bin/activate (macOS, Linux) or .venv/Scripts/activate (Windows)
  • Run uv sync --dev to create/update a virtual environment with all dependencies according to uv.lock.
• Using pip
  • Create a virtual environment: python3 -m venv .venv (might require apt install python3-venv or similar on some systems)
  • Activate virtual environment: . .venv/bin/activate (macOS, Linux) or .venv/Scripts/activate (Windows)
  • Ensure pip version is >= 25.1.0: python3 -m pip install --upgrade pip (earlier versions don't support PEP 735 Dependency Groups)
  • Install all dependencies according to pyproject.toml: python3 -m pip install -e . --group dev
• Run pre-commit install to install the pre-commit hooks.
• Run pre-commit run --all-files to verify your setup. All checks should pass.

To run the bot, use the following:

# set environment variables
export DISCORD_BOT_TOKEN=...  # Windows: $env:DISCORD_BOT_TOKEN = '...'
export PRETIX_TOKEN=...  # Windows: $env:PRETIX_TOKEN = '...'

# run the bot with a given config file
run-bot --config your-config-file.toml

This is a list of useful commands when working with uv. Please refer to the uv documentation or uv help for details.

# activate uv-generated virtual environment ("venv")
. .venv/bin/activate  # Windows: '.venv/Scripts/activate'

# create/synchronize venv based on uv.lock, update uv.lock based on pyproject.toml
uv sync
uv sync --dev  # include dev dependencies

# execute command inside uv-generated venv (can be skipped if venv is activated)
uv run [command]

# add package
uv add [package]
uv add --dev [package]  # as dev dependency

# upgrade packages
uv lock --upgrade

# remove package
uv remove [package]

• Run everything: pre-commit run --all-files
• Format code: ruff format
• Check code format: ruff format --check
• Fix imports: ruff check --select I001,F401 --fix
• Check code style: ruff check .
• Run tests: pytest

For the EuroPython conference, this bot is deployed on a VPS. It uses Ansible to configure the VPS, and Docker Compose to run the bot. The deployment process is executed via a GitHub Action.

Related files:

• In this repository:
  • .github/workflows/deploy.yml: GitHub Action
  • ansible/deploy-playbook.yml: Ansible Playbook
  • Dockerfile: Docker container recipe
  • compose.yaml: Docker Compose recipe
  • prod-config.toml: Prod bot configuration
• On the VPS:
  • NOTE: Read-only files are in /root, Cache files created by the bot are in /home/bot
  • /root/.secrets: Contains DISCORD_BOT_TOKEN and PRETIX_TOKEN
  • /root/livestreams.toml: Livestream URL configuration
  • /home/bot/registered_log.txt: Registration log
  • /home/bot/pretix_cache.json: Pretix cache
  • /home/bot/schedule_cache.json: Programme cache